Park Asset Systems Coordinator

Full job description
Job Description:

Park Asset Maintenance Coordinator


Competition Number: 24/197
Posting Scope: Internal / External

Posted Date: August 27, 2024

Closing Date: September 24, 2024, 4:30 PM PST


Department: Parks, Recreation & Facilities

Posting Type: Continuous (Regular Full-Time)



Work schedule: Monday to Friday ( 35 hour work week)



Salary: $ 45.77 per hour, Pay Grade 13 (under review)

Job Code: 4466

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1


Flex
The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.


POSITION FUNCTION

Provide technical guidance, input, and support to the Parks Division by conducting inspections, performing and coordinating condition assessments, supporting service delivery and lifecycle analysis, and renewal planning, all with an asset and maintenance management focus.

KEY DUTIES

Maintain the City’s operations management system for Parks related assets and their associated maintenance activities.
Contribute to the development of long-term asset strategies and assist in developing and reporting on service levels and standard operational procedures.
Coordinate reporting on maintenance programs for Park assets; conduct inventory updates, data analysis, condition assessments and asset lifecycle planning.
Establish field surveys, inspections, and data collection assignments in conjunction with asset management objectives.
Assist with the preparation of Park annual operating and capital work plans and preparing the five-year capital budget.
Research, analyze, and produce plans, drawings, digital maps, reports and recommendations related to Park asset management.
Gather, organize and present information related to asset management for Park operations.
Liaise with other City departments in the development and support of GIS/asset management and Park asset planning.
Provide technical assistance and guidance to Park staff on preventative and reactive maintenance tasks.
Perform related work as required.

INDEPENDENCE

Work is assigned by the supervisor.
Work is reviewed through reports and meetings with the supervisor.


WORKING CONDITIONS

Physical Effort:

Normal
Mental Effort:

Short periods of intense concentration while performing infrastructure analysis, preparing reports and recommendations. (often)
Meet multiple deadlines. (occasional)
Auditory Effort:

Focus on a variety of source data or computer for short periods. (often)
Work Environment:

Office.
Presence on work sites (occasional)

KEY SKILLS AND ABILITIES

Understand and apply the principles, methods and practices of landscape/parks management, design, construction, infrastructure maintenance, and asset management relative to municipal Park operations.
Advanced knowledge and experience of current City word processing, spreadsheet, and related specialty software, including Cartegraph.
Ability to provide technical guidance and advice to users.
Research and analyse needs and facilitate meetings and workshops.
Represent the City to the public and outside agencies.
Establish and maintain effective working relationships.
Create procedural documentation.
Maintain accurate records.
QUALIFICATIONS

Formal Education, Training and Occupational Certification:

Technical School Diploma. (2 years)
Courses in database management, asset management, and/or GIS considered an asset.
Current and valid Class 5 BC Driver’s License.

Experience:

4 years of related experience related to park planning, maintenance management, asset management, mapping and GIS, or an equivalent combination of education and experience.

OTHER:

May be requested to substitute in a more senior position.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.


The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us at [email protected].
 
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